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WHY ROC FILINGS ARE REQUIRED?
WHAT ARE THE FORMS FOR ROC FILING?
There are different types of forms for ROC filing which are as follows:
WHAT ARE THE DUE DATES FOR ROC FILING FORMS?
The due date for ROC filing forms is differently described by the Ministry of Corporate Affairs. The due dates are:
- Form for filing for Auditor Appointment with the Registrar
- Form for filing Financial Statement and other documents with the Registrar
- Form for filing for Annual Return with the Registrar
Documents Required For ROC Filing
Collection of all the necessary documents form the client
Meeting of the Board of Directors
Board shall convene a board meeting to pass a resolution in its meeting for deciding date, time and venue of the AGM.
Prepare and get the signed documentsPrepare the Board Report, Notice of AGM, and List of Shareholders and Directors and get it signed by the Directors of the company.
Annual General Meeting
Conduct AGM for approval of financials, Board report, annual return and appointment or ratification of auditor of the company.
Approval of financials and Board Report
Approve the board report and financials of the company. Appointment or ratification of the auditor of the company.
Filing of required forms
Filing of forms like ADT-1 for auditor appointment, MGT-7 for annual return, AOC-4 for financials of the company
Invariably, the Balance Sheet and Annual Return have to be filed every year. Other documents such as, Return of Allotment (Form No. Pas-3), Change of Registered office (Form No. INC-22), Change among the Directors (Form No. DIR-12), Charges (Form No. CHG- 1, 9, 4)etc., have to be filed within the due date from the events taking place in the company as per the Companies Act, 2013.
Form AOC-4 to be filed by all companies and due date is 30 days from date of AGM
What is Form MGT-8 (Compliance Certificate)?
Ans. Certain companies whose paid up share capital for the year in the range of Rs. 10 lakhs to 50 crores are required to file a Compliance Certificate in Form MGT-8 with the following provisions: The companies having paid up capital of more than Rs. 10 lacs, has to digitally file with the ROC a compliance certificate which is obtained from a Company Secretaries in whole time Practice within 30 days from the date of annual general meeting, along with the Annual Report In case the Annual General Meeting of the company is not held for the same year, the aforesaid Compliance Certificate to be digitally filed with the ROC within 30 days from the latest day on or before which that meeting should have been
In such a case, you need to file Form SH-7 again but same can be filed only after 15 days from the Challan Date. On attempting to file Form SH-7 before the expiry of above said period, the system will give an error message "There is/ are pending Form(s) SH-7 in respect of the company. Please file this form SH-7 after approval of the pending Form(s) SH-7."
File e Spice Part-A by logging in the MCA portal with a payment of fees of Rs.1000/-.
The approved name is valid for a period of 20 days from the date of approval of eform Spice Part-A, In case the proposed company is not incorporated within such period, the name shall be lapsed and will be available for other applicants. Please note that there shall not be any provision for renewal of the name, but you may take extention for the validity period after paying requisite fee before name expiry.